Bristol office / office admin
Office Administrator 13 week Temp to Perm
Position: Office Administrator 13 week Temp to Perm
Hours of work: 7.30am - 4.30pm Monday - Thursday
7.30am - 12.30pm Friday
Reporting to:
Job Description:
Answering incoming telephone calls in a courteous and polite manner, transferring to the relevant person or taking messages as appropriate
Answering the main site gate intercom
Receiving visitors in the reception area, contacting the relevant member of the company’s staff and providing any assistance required
Contacting the relevant personnel for incoming deliveries
Opening and distributing all post
Make sure all outgoing post is stamped and taken to the Post Office
Promptly distributing incoming faxes
Ensuring the reception area is kept tidy at all times
Ensuring that the printer, fax machine and photocopier are operational and filled with paper.
Arranging repair/maintenance visits for the above when required
“Opening up” the reception area in the morning and “closing down” at finish of business: changing settings on the telephone system, activating/deactivating surveillance monitor and answering machine, drawing blinds and emptying/starting dishwasher.
Photocopying and filing
Preparation of refreshments for meetings as requested
Change data back up tapes
Arranging recycling and skip collections
Printing labels for production
Request quotes and raise orders
Follow up orders to ensure on time delivery
Book orders in and match invoices
Order stationary
Update Item master information
Cover Sales Administrator during holidays and absence
Any other general office duties as required.
To ensure a professional image is maintained and to act in the best interests of the company at all times.
To report anything which may affect personal or other persons safety
To co-operate with the company on Health, Safety and Environmental issues
Following any relevant Company Procedures contained in the Quality manual
To work in a safe conscientious manner
Contact details
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